Alberta Parks uses two types of contracts for park operations. Facility Operating Agreements (FOA) usually include operating and maintaining campgrounds, concessions and day-use areas within provincial parks and provincial recreation areas. Where Alberta Parks operates a park, service agreements may be used for private contractors to provide specific maintenance tasks like grass cutting or building cleaning. Under an FOA, the Operator pays a portion of their revenue to Alberta Parks and retains the rest. With a service agreement, Alberta Parks pays a specific fee to the contractor for the contracted service.
Both FOAs and service agreement opportunities go through a Request for Proposal process and are posted on Alberta Purchasing Connection.
Current FOA Opportunities within Alberta Parks
- Brazeau Reservoir Provincial Recreation Area (south of Drayton Valley) – APC Reference # AB-2019-06511
- David Thompson Operating Group (14 Provincial Recreation Areas along the David Thompson Corridor west of Rocky Mountain House) – APC Reference #AB-2019-06525
- Gregoire Operating Group (one Provincial Park and two Provincial Recreation Areas near Fort McMurray) – APC Reference #AB-2019-06547
- Police Outpost Operating Group (two Provincial Parks and four Provincial Recreation Areas near Cardston) – APC Reference #AB-2019-06526
- Vermilion Provincial Park – APC Reference #AB-2019-06519
- Wyndham-Carseland Provincial Park (south of Strathmore) – APC Reference #AB-2019-06536
Agreement and contract opportunities with Alberta Environment & Parks are advertised on Alberta Purchasing Connection (APC). Once signed up as a Vendor, use "Search Opportunities" with keyword "park" or "parks" to identify current opportunities.
The related Commodity Codes used on APC are:
- K107A - Landscaping and Horticultural Services
- M1 - Operation of Government Owned Facilities
- M2 - Operation of Government Owned Facilities (Non Building)
- R119L - Facility Operations Service
- E199D - Environmental Services
Facility Operating Agreements
A Facility Operating Agreement (FOA) is a five to ten year term contract that allows a private Operator to run specific Alberta Parks facilities. These agreements usually include operating and maintaining campgrounds and day use areas, and sometimes concessions or specialized facilities.
The Operator collects approved fees from visitors and pays a portion of their total revenue to Alberta Parks (Facility Replacement and Development Levy, surcharges and Return to Crown requirements). The Operator keeps the remainder of the revenue to cover their expenses and as profit.
Facility Operating Agreement Procurement Process
- Request for Proposal (RFP) Packages
- The RFP package and associated information can be downloaded on Alberta Purchasing Connection (APC). The package information includes maps and descriptions of the facilities included in the RFP, summary of previous revenue and costs, and a sample agreement.
- Information Session and Site Tour
- Information sessions provide potential proponents an opportunity to meet Alberta Parks representatives and learn about the RFP package.
- It is mandatory for prospective proponents to participate in the information session which is usually held at least two weeks before the RFP closing date.
- A tour of the park and facilities may be conducted if weather and access conditions permit.
- Submission of Proposal
- A proponent is required to develop a proposal containing the mandatory information outlined in the RFP and submit it by the deadline which is clearly identified on APC.
- Proposal Review/Proponent Interview
- After the RFP closing date, all proposals are evaluated by a panel consisting of Alberta Environment & Parks (AEP) staff and independent reviewers from other provincial government departments, as required.
- A proponent may be requested to attend an interview to clarify and confirm information in their proposal.
- Awarding of Agreement
- After the review panel completes the evaluation of proposals, an offer is made to the successful proponent.
- The successful proponent (Operator) and AEP then sign the agreement.
A prospective proponent must carefully review the full RFP posted on APC for all the mandatory requirements and desirable provisions for a proposal. In general, the following minimum requirements apply to a Facility Operating Agreement.
- Eligible proponents include incorporated business entities and non-profit organizations. Eligible proponents include incorporated business entities and non-profit organizations.
- For more information, check how to incorporate a business or organization.
- A proponent must have identified an insurance provider willing to issue the required insurance.
- The draft Facility Operating Agreement that is appended as part of the RFP package contains the insurance requirements, for example:
- General liability insurance in an amount not less than $2,000,000 per occurrence, insuring against bodily injury, personal injury and property damage.
- Automobile liability insurance on all vehicles owned, operated or licensed in the name of the Operator in an amount not less than $2,000,000.
- "All Risks" property insurance on all property owned by the Operator.
Occupational Health & Safety
- A proponent must be able to provide a performance security, in the amount set out in the RFP. The Operator must supply the performance security prior to entering into the agreement. The unused balance of the performance security is returned to the Operator at the end of the agreement when their obligations have been completed.
Service Delivery Approach
- A proponent must outline their proposed approach through
- Planned personnel for: visitor services (reservations, registration, public information provision, retail services), security and public safety; and maintenance.
- A maintenance plan and a vehicles/equipment listing.
Workers Compensation Board (WCB) Coverage
- The Operator is required to have WCB coverage. They must provide their WCB account number and clearance that their account is in good standing prior to entering into the agreement.
- The Operator develops an Annual Operating Plan every year that is approved by Alberta Parks, outlining how services will be delivered to the public.
- Alberta Parks expects the park to be operated and maintained to service standards set out in the agreement.
- The Operator is provided training and tools to help them implement service standards, policy and regulation.
- Throughout the term of the agreement, the Alberta Parks representative meets with the Operator on a regular basis, completes inspections of the facilities, and collects required reporting.
- Alberta Parks regularly provides the Operator with visitor satisfaction feedback to assist in continually improving service delivery and resolving customer complaints when needed.
For more information on the RFP process, Facility Operating Agreements or service agreements in general, contact Anita Schmidt at 780-427-3155 or email@example.com
Questions about a specific RFP should be directed to the RFP Contact identified in the package.